Poster Board Guidelines

Poster Schedule

Poster sessions are a valuable method for authors to present papers and meet with interested attendees for in-depth technical discussions. Therefore, it is important that you display your results clearly to attract people who have an interest in your work and your paper.

All posters will be on display at various times during the conference. A confirmation will be sent to you, once your poster is accepted, noting the date of your display. You will need to hang your poster up between 7:30 AM and 8:15 AM on your display day.  A handout will be provided on-site listing the location of your poster board for your paper.

Also, you must stand by your poster during your POSTER PRESENTATION TIME. Please check the on line schedule, when posted, for your presentation time. You must stand by your poster to be qualified for “best paper award” consideration. Conference attendees will be visiting and voting for the best posters. Finger foods will be provided during these poster presentation slots.

Preparing your Poster Presentation before the Conference

Your poster should cover the KEY POINTS of your work. The ideal poster is designed to:

  • attract attention
  • provide a brief overview of your work
  • initiate discussion and questions

The title of your poster should appear at the top in CAPITAL letters about 25mm (1″) high.

The author(s) name(s) and affiliation(s) are put below the title.

This year the provided poster boards are horizontal and measure 8 feet (240 cm) in width and 4 feet (120 cm) in height. Your poster should be smaller than the maximum in order to ensure it fits completely.

Carefully prepare your poster well in advance of the conference. There will be no time or materials available for last minute preparations at the conference. If you think you may need certain materials to repair the poster after traveling, BRING THEM WITH YOU.
Use color to highlight and make your poster more attractive, by using pictures, diagrams, cartoons, figures, etc., rather than only text wherever possible.

The smallest text on your poster should be at least 9mm (3/8″) high, and the important points should be in a larger font. Make your poster as self-explanatory as possible. This will save you time to use for discussions and questions.

Onsite Information

Push pins will be provided to attach your posters to the boards.